The College makes every attempt to provide faculty members with half time or greater appointments with a personal computer and software that meet teaching, research, and project requirements within the limits of the budget. Each year computer systems are considered for replacement based on the then current replacement cycle program for faculty. New faculty members are offered the choice of computing device. Information Technology assists faculty in the selection, use, and upkeep of College-issued computing devices.
Faculty Replacement Cycle Cohorts
If you would like to use grant funds, start-up funds, or departmental funds to purchase technology, please contact Mary Schantz, Director of User Services at (firstname.lastname@example.org). The Office of Information Technology has established partnerships with vendors to offer educational pricing.
Please note the following:
- Computer equipment provided to faculty members remains the property of the College and is returned to the College at the end of a faculty member’s contract.
- Faculty are responsible for the “safe keeping” of their computer equipment, especially notebook computers and tablets. While the College carries extended manufacturer’s warranties on its notebook computers that cover failure of most components of the system, it does not carry accidental damage or loss insurance (insurance covering repairs of notebook computers that are damaged due to spills, being left out in the cold, being dropped, or negligence; or notebook computers left behind or lost).
- Visiting faculty members are provided with a personal computer from the College’s existing notebook and desktop inventory. Faculty on approved research or study leaves may take their computers with them while on leave.
- The College’s current (2012-13) cycle replacement program provides for replacement of College-issued standard computers once every four years. Replacements will occur on a rotating schedule of cohorts of departments.
- When a College-issued computing device is replaced, regardless of the funding source, the original device is to be returned to the College’s equipment pool. Information Technology will assist faculty in configuring the new computing device and moving data files from the old system to the new as necessary.
- Upgrades will consist of a “standard” system, currently Windows or Macintosh. Faculty will have the choice of a computing device format The specifications of the “standard” system are such that it would meet the needs of faculty for their typical teaching and work; faculty would still have the opportunity to obtain more specialized or sophisticated computing equipment for their research through academic equipment requests or grants. Information Technology staff will meet with faculty in the upgrade cohort during the spring semester about their preferences for a system; systems would be ordered for delivery on or after July 1; faculty will be able to arrange to receive their upgrades in late July or early August, or when they return for the Fall semester.
- Faculty on leave may take their computing devices with them (including desktops). If a faculty member is to be on leave during the year her or his department is upgraded, IT will work with the faculty member to arrange for delivery of the new computer before the faculty member goes on leave, if possible.
- Full-time tenured faculty who retire are permitted to keep their computers on retirement if the computer is at least four years old. Faculty members who are retiring at the end of the academic year in which their departments are upgraded have three options: (1) to not receive a new computer; (2) to “buy in” to the new computer with credit given for the remaining value of the faculty member’s current machine, as determined by IT, and then retain the computer upon retirement; (3) to receive the upgraded system, then return it upon retirement. The determination of which option would be made by the Office of Academic Affairs in consultation with the retiring faculty member.
- Upon receiving a reasonable request, the Provost and the Chief Information and Planning Officer may make exceptions to these policies.